Glassford Community Group

Minutes of meeting: October 13th 2021 at 8pm

The meeting was held online

Attendees

Janet Crawford

Les Hoggan

Morag Walker

David Kilby

Sandra Kilby

James Newall

Lisa Webb

Stevie Urquhart

Mark Shields

Leanne Caldwell

Apologies

Gary Miller

Clare Miller

Andy Gray

Lynne Urquhart

Community Asset Transfer

The community asset transfer application for Glassford Village Hall went in on schedule on July 21st 2021.  A community consultation ended on September 9th with no submissions.  An initial review of the business plan was carried out by South Lanarkshire Council with no major issues identified and the feedback was very positive.  Further meetings have taken place with SLC including one relating to funding.  An enquiry to the Renewable Energy Fund was submitted for £35,000 to fund the purchase of the hall and the first quarter’s ongoing costs.  This was approved and moved on to application status.  The group can also apply to REF for funding to support legal, architect and consultant costs.

The Assessment Panel is due to sit shortly and a decision should be made on the discount level and the net cost for purchase once that is in place.  The Hall was valued at a gross cost of £80,000. The Environmental and Community Resources Committee sits on December 8th to formalise any decision by the Assessment Panel.

The Jersey Notes

To date around 100 tickets have been sold which covers the cost of running the event.  Posters have been printed for distribution around the area and articles have appeared in Strathaven Echoes.   An application is in for an alcohol licence and the hall is booked.  Prior to the event a review of alcohol stock will take place to identify what is needed for the event.

Glassford Calendar

The calendar is now complete and ready to go for printing.  It will sell at £8 meaning that around £6 will go to the Group funds for every calendar sold.  It will be promoted on social media and on the website.  It will also be available to buy from the website for local distribution or for £10 to be posted.  Calendars can also be collected from the Creative Strathaven shop at 2 Barn Street Mews.

Xmas Plans

The Xmas lights will be going up towards the end of November 2021 and there will be a switch on ceremony at a date to be confirmed. Liz Cooper of The Common Greenery to be contacted about a Xmas Tree for the corner of Alston Street and Jackson Street. A decision has still to be made about who will switch the lights on.

Future Events

It was agreed to plan for an event in the Hall on the last Saturday of each month.  There will be a Freddie Mercury tribute act in January and a Quiz Night in February followed by the Glassford Beer and Gin Festival at the end of March.  Contact has also been made with Oasis and Fleetwood Mac tribute acts.

Beer and Gin Festival

Planning for issue of tickets was discussed.  People on the priority list will be contacted on November 5th and will have a week to confirm purchase.  Tickets will cost £12.50.  Glassford residents will have access to tickets w/c November 8th with a public sale taking place from November 13th.

Acrylic pens have been purchased to update the year on the 2019 souvenir glasses. This will mean they will not go to waste and reduce costs.

To enable more space for customers it is planned to extend the area used for marquees further up Jackson Street.  Glassford Church has confirmed that the car park can be used for catering vans. At this stage it is not known whether the container currently in the pub car park will be removed ahead of the event.  Discussions ongoing about where the stage will be located. John McNiven to be contacted about building platforms for the bars.

It is planned to have five brewers, 2 gin suppliers, Select Drams and Old Mother Hunt Rum at the event.  Brewers were confirmed for the 2019 event and will be contacted first to assess whether they are available for March 2022.

It is planned to apply for a road closure from 7pm on Friday until 10am on the Sunday to allow time for marquees to be put up and taken down.

Actions

Book hall for Beer and Gin Festival: LH

Apply for alcohol licence for Beer and Gin Festival: LH

Assess current sponsors list: MS

Check Brewer and Gin supplier availability and also Old Mother Hunt Rum. Contact Select Drams: LH

Contact with guy who took lights down last year: JN

Apply for road closure: LH

Contact Joe Bailey about marquees: JN

Date of Next Meeting

October 20th at 7.30pm.  Details below. Follow link or scan QR Code.

Glassford Community Group Meeting

Time: Oct 20, 2021 07:30 PM London

Join Zoom Meeting

https://tinyurl.com/mxxcb7m8

Meeting ID: 881 1096 7753

Passcode: 092055

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